Subcontractor’s Start Up & Billing, Procedures & Documents

Subcontractor’s Start Up Procedures & Safety Documents

The following Appendix ‘S’ forms part of all MJ Dixon Subcontracts, click here.

Each subcontractor and any of its sub-subcontractors are required to provide detailed procedures and safety documents prior to mobilization and start up on site. Subcontractor’s Pre-Start Checklist, click here.

Documents required before arrival to site:

  1. FORM 1000, click here.
  2. Certificate of Insurance naming MJ Dixon Construction Limited as additional insured.
  3. Valid Worker’s Compensation Certificate of Clearance WSIB
  4. Health & Safety Policy (signed and dated current to within one year), sample click here.
  5. Health & Safety Program
  6. Violence & Harrassment Policy (signed and dated current to within one year), sample click here.
  7. Declaration of Competent Supervision (one declared supervisor/foreman for each contractor regardless of crew size), click here.
  8. Declaration of Employer Orientation for each worker, click here.
  9. Safety Data Sheets (SDS – pertinent only, no generic binders accepted)

These documents are to be emailed in pdf format to Please submit each item as individual separate pdf files.

Whenever expired documents are renewed and updated, it is the subcontractor’s responsibility to ensure that updated documents are submitted to to replace expired documents.

Failure to provide these documents in a timely manner may result in being denied entry to the work site.

At the Site:

When entering MJ Dixon projects, ALL subcontractors are to report to MJ Dixon’s Project Site Office before entering the work site.  The following documents will be required to be submitted to our Project Site Office:

Documents required at the site (Submitted Weekly):

  • Daily:

  1. Pre-Job Hazard Assessment submitted within one hour of crew arrival. PHA Form, click here.
  • Daily Equipment Inspections (as applicable):

  1. Boom Lift Daily Inspection, click here.
  2. Excavator Daily Inspection, click here.
  3. Fall Protection Daily Inspection, click here.
  4. Forklift Daily Inspection, click here.
  5. Gantry Daily Inspection, click here.
  6. Material Securement Daily Inspection, click here.
  7. Scaffold Daily Inspection, click here.
  8. Scissor Lift Daily Inspection, click here.
  9. Skidsteer Daily Inspection, click here.
  10. Tripod Daily Inspection, click here.
  11. Welding Equipment Daily Inspection, click here.
  • Weekly:

  1. Tool Box Talk Form, click here.  IHSA Tool Box Safety Talks Reference Guide, click here.
  2. Supervisor’s Weekly Jobsite Report, click here.
  • As Required:

  1. MOL reports (to be submitted on day of issue)
  2. Government issued notices, permits, etc.
  3. Site Permits (Hot Works, Lockout, Compressed Gas, etc.)
  4. Disciplinary / Corrective Action Report Form, click here.
  5. Accident/Incident/near Miss/First Aid Reports (within 24 hours of the event)
  • Worker/Task Documentation:

  1. Certificate of Qualifications / Proof of Training (to be carried on person at all times)
  2. WHMIS 2015 Training, click here or here.
  3. Working at Heights Training, click here.
  4. MOL Worker Awareness Training, click here.
  5. MOL Supervisor Awareness Training for Site Foreman, click here.
  6. Workplace Harassment & Violence Awareness.
  7. Trade or Task Specific Training
  8. First Aid (one Certified First Aid Person per crew at minimum as well as First Aid Kit appropriate for crew size)
  9. Safe Work Procedures (Fall Protection, Rescue, LO/TO, Traffic Control, etc.)
  10. Engineering for Safety Equipment (Life Lines, Scaffolds, Temporary Anchors, etc.)

Site Orientations will be held by appointment only.  Contact the Project Superintendent at least 24 hours in advance to reserve.  All workers must receive site orientation prior to commencing work on site.

Subcontractor’s Billing Procedures & Documents

  •  Billing packages must be delivered monthly, no later than the 25th of the month by electronic format to
  •  Each billing package should include:
  1.  Progress billing for the period and any supporting documentation
  2.  Statutory Declaration for second and all subsequent progress draws
  3.  Valid Worker’s Compensation Certificate of Clearance WSIB

Please submit each item noted above as separate pdf files.

To avoid any unnecessary delay to payments, please ensure this procedure is exactly adhered to.


Let's create a successful project

M.J. Dixon Construction Limited
2600 Edenhurst Drive, Suite 200
Mississauga, Ontario, Canada L5A 3Z8

Contact Us
t. (905) 270-7770
f. (905) 270-4244