The following documents are a mandatory requirement from each subcontractor and any of its sub-subcontractors prior to mobilization and start-up on site.

A: Subcontractor’s Start Up Documents

The following Appendix ‘S’ forms part of all MJ Dixon Subcontracts:

Each subcontractor and any of its sub-subcontractors are required to provide detailed procedures and safety documents prior to mobilization and start up on site. Download the Subcontractor’s Pre-Start Checklist:

Documents required before arrival to site:

1. FORM 1000

2. Certificate of Insurance naming MJ Dixon Construction Limited as additional insured.

3. Valid Worker’s Compensation Certificate of Clearance WSIB

4. Health & Safety Policy (signed and dated current to within one year)

5. Health & Safety Program

6. Violence & Harassment Policy (signed and dated current to within one year)

7. Declaration of Competent Supervision (one declared supervisor/foreman for each contractor regardless of crew size)

8. Declaration of Employer Orientation for each worker

9. Safety Data Sheets (SDS – pertinent only, no generic binders accepted)

These documents are to be emailed in pdf format to Please submit each item as individual separate pdf files.

Whenever expired documents are renewed and updated, it is the subcontractor’s responsibility to ensure that updated documents are submitted to to replace expired documents.

Failure to provide these documents in a timely manner may result in being denied entry to the work site.

B: Subcontractor’s Site Documentation

When entering MJ Dixon projects, ALL subcontractors are to report to MJ Dixon’s Project Site Office before entering the work site. The following documents will be required to be submitted to our Project Site Office:

Required Daily:

1. Pre-Job Hazard Assessment submitted within one hour of crew arrival

Daily Equipment Inspections (as applicable):

1. Boom Lift Daily Inspection

2. Excavator Daily Inspection

3. Fall Protection Daily Inspection

4. Forklift Daily Inspection

5. Gantry Daily Inspection

6. Material Securement Daily Inspection

7. Scaffold Daily Inspection

8. Scissor Lift Daily Inspection

9. Skidsteer Daily Inspection

10. Tripod Daily Inspection

11. Welding Equipment Daily Inspection

Required Weekly:

1. Tool Box Talk Form

IHSA Tool Box Safety Talks Reference Guide

2. Supervisor’s Weekly Jobsite Report

3. COVID-19 Questionnaire

As Required:

1. MOL reports (to be submitted on day of issue)

2. Government issued notices, permits, etc.

3. Site Permits (Hot Works, Lockout, Compressed Gas, etc.)

4. Disciplinary / Corrective Action Report Form

5. Accident/Incident/near Miss/First Aid Reports (within 24 hours of the event)

Worker/Task Documentation:

1. Certificate of Qualifications / Proof of Training (to be carried on person at all times)

2. WHMIS 2015 Training

3. Working at Heights Training

4. MOL Worker Awareness Training

5. MOL Supervisor Awareness Training for Site Foreman

6. Workplace Harassment & Violence Awareness

7. Trade or Task Specific Training

8. First Aid (one Certified First Aid Person per crew at minimum as well as First Aid Kit appropriate for crew size)

9. Safe Work Procedures (Fall Protection, Rescue, LO/TO, Traffic Control, etc.)

10. Engineering for Safety Equipment (Life Lines, Scaffolds, Temporary Anchors, etc.)

Site Orientations will be held by appointment only. Contact the Project Superintendent at least 24 hours in advance to reserve. All workers must receive site orientation prior to commencing work on site.

C: Subcontractor’s Billing Procedures & Documents

  •  Billing packages must be delivered monthly, no later than the 25th of the month by electronic format to
  •  Each billing package should include:
  1.  Progress billing for the period and any supporting documentation
  2.  Statutory Declaration for second and all subsequent progress draws
  3.  Valid Worker’s Compensation Certificate of Clearance WSIB


Please submit each item noted above as separate pdf files.

To avoid any unnecessary delay to payments, please ensure this procedure is exactly adhered to.